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Project Administrator Woolgrower Services

Position Title:
Department:
Reports To:
Direct Reports:
Location:
Project Administrator Woolgrower Services
Woolgrower Services
GM Woolgrower Services
Nil
Sydney Head Office

 

POSITION PURPOSE

The Project Administrator Woolgrower Services is responsible for assisting the GM Woolgrower Services and wider team with the administration of key projects associated with the Woolgrower Services portfolio.

 

PRINCIPAL ACCOUNTABILITIES

  • Responsible for the effective administrative processes for the management of AWI funded projects and proposals associated with the team including:
    • Maintain project information (including IP, contracts & variations)
    • Invoice processing (SAP & TRIM)
    • Monitoring and reporting on Project & Operational budgets
  • Develop and maintain monthly and annual administration planner to ensure all invoices, contracts, purchase orders and related administration is successfully actioned within set time frames;
  • Provide timely and accurate information to the team on program and project data, and assist with the interpretation of that information;
  • Draft legal documents, including project contracts, consultancies, non-disclosure agreements and purchase orders; this will involve liaison with suppliers & service providers as well as the AWI Contracts & IP team;
  • Liaise with commercial partners to ensure their obligations to AWI are being met;
  • Collate monthly reports which may be required, including Board and Program Achievement Reports;
  • Notifying team members on their outstanding commitments
  • Maintaining accurate budget reports and providing support for project reporting requirements;
  • Assisting in preparing for End of Financial Year and starting the new Financial Year;
  • Preparation of Woolgrower Services input and materials for stakeholder presentations, Annual Report and Media/PR opportunities;
  • Assist with overseas visitors and delegations by managing logistics for international and domestic travel by organising itineraries, flights, accommodation, visas, etc;
  • Liaise with AWI staff from other programs and departments to enlist their assistance with relevant projects;
  • Organise fortnightly team meetings
  • Any adhoc administrative duties as required

 

SKILLS AND KNOWLEDGE REQUIRED

Formal training/qualification

  • Qualification and/or experience in business administration

Technical Knowledge

  • Good knowledge of MS Office suite of products
  • Knowledge/background in the Australian livestock or sheep industry would be an advantage
  • Project/Event Management
  • Experience using SAP would be an advantage

Work Experience

  • 5 years’ experience in business administration, project support or similar role

Other Skills & Attributes

  • Excellent communication skills, both written and verbal
  • Able to work as part of a team and also autonomously
  • Strong attention to detail
  • Excellent time management and organisational skills
  • Ability to prioritise and meet multiple deadlines
  • Must possess a ‘can do’ attitude
  • Ability to build and maintain effective relationships with all level of people

 

KEY RELATIONSHIPS

  • Woolgrower Services team
  • Corporate Communications team
  • AWI Contracts & Finance teams
  • Woolmark brand partners